Currently Outsource
If you already outsource your mailing requirements
So assuming you are happy with the service you are being provided, it is understandable that you are probably reluctant to change supplier.
But here are some of the reasons why you might want to at least consider a change.
- We can provide experience of how other Housing Associations have conducted similar campaigns and this knowledge can be used to benchmark and possibly enhance your mailing.
- We can help reduce your VAT liability using current VAT mitigation rules. Including Single-Sourcing, use of the Package Test as well as using the Extra Statutory Concessions on printed materials. If you are not VAT registered, just let us know and we can advise the scope of the possible VAT mitigation.
- We can prioritise your time critical mailings e.g. ballot notifications. This includes the provision of 24/7 production availability if required.
- For any transactional mail such as invoices and statements, we can use OMR marks to verify the accuracy of your mail as well as enable multi-page sets to be machine enclosed.
- We can provide a single point of contact for all aspects of your campaign, including the design, print and mailing of your newsletters, letters, reports or invoices.
- Your dedicated Account Management will use their years of experience to ensure your mailing is a success whilst keeping costs low.
- As experts in mail with the best equipment, we are confident that our prices cannot be beaten. So we offer a Price Promise on the mailing aspect of what we do.
We are certain that there is no other mailing house that offers a better service than we do, just check out our customer satisfaction rates. So really there would be no risk in moving your business to Advanced Mailing Solutions
Currently Fulfill In-House
If you already fulfil mailings in-house
So assuming you fulfil all aspects of direct mail including, polywrapping, envelope enclosing and inkjetting then you likely have all things covered.
That said we may still be able to help out:
- If you have any downtime with any of your mailing or printing equipment.
- If you do not have enough available staff (or space) to fulfil higher volume jobs within the required timeframe.
- You may not be ‘single sourcing’, therefore we could possibly reduce your VAT liability. If your Association is not VAT registered, just let us know and we can advise the scope of any possible VAT reduction.
- We can provide experience of how other Housing Associations have conducted similar campaigns and this knowledge can be used to benchmark and possibly enhance your mailing.
- For any transactional mail such as invoices and statements, we can use OMR marks to verify the accuracy of your mail as well as enable multi-page sets to be machine enclosed, therefore reducing costs.
- You may find that due to the speed of our equipment that some jobs are more cost effective to outsource than fulfil in house when you take into account employee costs, material costs and our postage discounts. In fact, we sometimes find that the postage discounts we get compared to your own postage costs, more than covers the cost to outsource your mailing in the first place.
- We may be able to offer enhanced mailing services which may improve the look and feel of your mail as well as reduce costs.
- Your dedicated Account Management will use their years of experience to ensure your mailing is a success whilst keeping costs low.
- As experts in mail with the best equipment, we are confident that our prices cannot be beaten. So we offer a Price Promise on the mailing aspect of what we do.
- Finally, we have worked with organisations in the past who were not fully up to speed on the best services available. Working with us they identified that this has cost them significant amounts of money (and time) on the fulfilment as well as the postage.
Typical Solutions
Whilst you are likely to have your own particular mailing requirements, some of the projects we have undertaken for other Associations include:
- Rent Consultation Surveys - Annual letter mailings to customers outlining options and their associated costs and benefits.
- Rent Increase - Annual formal notice of rent increase mailing.
- Newsletters - depending on format these can be envelope enclosed but are more typically polywrapped and enclosed along with a laser printed letter/carrier sheet.
- Personalised Questionnaires/Surveys – A4 booklet in size and enclosed within either C4 envelopes or folded and enclosed into C5 envelopes. These would be personalised with the recipient's name and address as well as barcoding to enable easy capture of respondents to enable follow up mailings. These would be enclosed into window envelopes including any required cover letters or leaflets.
- Anonymous Questionnaires/Surveys – As per the Personalised Questionnaire/Survey solution, except the recipient’s name and address would not be printed on to the survey. This solution would require over-printed envelopes with the name and address and these would be cross-matched with the actual survey using the survey coding.
- Invoices and Statements – We undertake monthly invoice mailings for the notification of factoring fees. These are envelope-enclosed via a monthly data feed and we use OMR technology to ensure the integrity is of the highest level of accuracy. The frequency of data feeds can change to daily or weekly if required.
- AGM Notices – the envelope enclosed C5 letters provide either information on the AGM or may include unique identifiers to enable online voting.
- Annual Reports - typically either envelope or polywrapped depending on the Annual Report's format and enclosed with a laser printed letter/carrier sheet.
- Postal Ballots – if your Association is required to undertake postal ballots, then we can laser personalise and envelope enclose the necessary voting forms and BRE’s.
